Approval Authority Delegated to Staff
The City has streamlined the development review process by delegating to staff Council's authority to approve various municipal processes, providing for direct referral to Council of certain planning applications and certain administrative matters. Delegating authority to staff to make as many decisions as possible at the administrative level is a best management practice that helps the City improve its development review process.
Finding additional internal efficiencies to streamline approval processes is also consistent with the objectives outlined in Kingston's Strategic Plan 2011-2014 which include:
- to meet the needs of our internal and external customers promptly and courteously;
- to enhance service by streamlining the development process; and,
- to improve the flow of information, customer service and turnaround time.
The following is a summary of Council's approval authority that has been delegated to staff:
To the Director of Planning & Development or Designate
Bylaw Number 2006-75, as amended, sets out the planning approvals that have been delegated to staff and the procedures for the processing of planning applications that are subject to the delegated authority. The approvals delegated to staff include:
- Approval of Site Plan Control applications (application can be "bumped-up" to Planning Committee for final approval at the request of a member of Council, the applicant or staff);
- Requests to reduce or release Site Plan Control securities;
- Draft Plans of Subdivision – to sign the Draft Plan or the Conditions of Draft Plan Approval;
- Approval of applications for Final Subdivision Approval (application can be "bumped-up" to Planning Committee and Council for final approval at the request of a member of Council, the applicant or staff);
- Approval of Consents that comply with the Zoning Bylaw and Technical Consents (applications to sever along a common party wall, to create or extend a right-of-way or easement, to adjust a lot boundary or facilitate a simple lot addition, for consent to a power of sale or mortgage, consent to lease in excess of 21 years, and for validation of title);
- Approval of applications for Lift Part Lot Control and Holding Symbol removal (The bylaw must be presented to Council for enactment);
- Requests to Release Agreements (e.g. Development Agreements, Site Plan Control Agreements, Subdivision Agreements);
- To sign amendments to a Condominium Description and/or Declaration;
- Approval of applications for Cash-in-Lieu of Parking.
Further information respecting the above noted delegated authorities can be obtained by contacting the City's Planning & Development Department
Paige Agnew, Director, Planning, Building & Licensing Services
613-546-4291, ext. 3252, firstname.lastname@example.org
Marnie Venditti, Senior Manager, Client Relations & Development Services,
613-546-4291, ext. 3256, email@example.com
Greg Newman, Manager, Policy Planning
613-546-4291, ext. 3289, firstname.lastname@example.org
Bylaw Number 2013-141 sets out the heritage permit approvals delegated to the Director, Planning, Building & Licensing Services, pursuant to the Ontario Heritage Act and the procedures for the processing of heritage permit applications. The approvals delegated to the Director by Bylaw Number 2013-141 include:
- Removal of, or alterations to, signage within the sign's current configuration and building coverage;
- Replacement of eaves troughs and downspouts;
- Replacement of exterior lights with a similar style and brightness;
- Repair and replacement of windows undertaken in conformity with the City's ‘Policy on Window Renovations in Heritage Buildings';
- Installation or replacement of removable storm windows and doors with historically correct materials;
- Replacement of roofing where there is little or no change in colour, materials or design;
- Repair of existing features, including wall cladding or siding, dormers, cresting, cupolas, cornices, brackets, columns, balustrades, soffit and facia, porches and steps, entrances, foundations, and decorative wood, metal, stone or brick, provided that the same or historically accurate types of materials are used with details replicating the original, and the repairs relate to small amounts of decay or damage, for example less than 10% of the surface area of the element being repaired;
- Re-pointing of masonry undertaken in conformity with the City's ‘Policy on Masonry Restoration in Heritage Buildings' and limited to 10% of the surface area being repaired;
- Repainting part of, or the whole building or structure, in the same colour or a historically-accurate colour;
- Installation of mechanical and electrical equipment, and vent stacks and exhaust pipes which penetrate the building envelope, are not visible from the street and are carried out in a manner that does not alter the building's attributes;
- Repair of sidewalks and driveways;
- The erection of stand-alone accessory buildings and structures if they are no larger than 10 square metres (108 square feet) and are located in the rear yard;
- Repair of fences;
- Revisions or amendments to previously approved permits only if proposed alterations involve work for items included in the delegated authority;
- Final issuance of grants following completion of work which has been carried out in accordance with provisional approval for an application for alteration;
- When the interior designation of the City Hall are affected, including only the permission of temporary exhibitions and for interpretive material, way-finding signage, civic collection management and for minor reversible renovations that are not significant in nature; and
- Situations requiring emergency repair which are considered to be a health, safety or security issue by the Director, the Chief Building Official or the Fire Chief, and in consultation, if possible, with the Chair or the Vice-Chair of the Heritage Kingston Committee.
To the Director of Engineering or Designate
Bylaw No. 2006-116 sets out the delegated approvals to staff for the processing of the assumption of public works and the dedication of highways, lanes and walkways, including the release of easements, blocks and lots and the procedures to be followed in the exercising of such delegated authority. The approvals delegated to staff include:
- Approval of the dedication of City-owned lands for public highway, lane or walkway purposes;
- Approval of the issuance of the Preliminary Certificate of Approval of the Works (PCAW) to accept the public works in a plan of subdivision;
- Release of easements, blocks or lots that were transferred to the City for temporary turning circles, access roads or stormwater management facilities within plans of subdivision.
Any required bylaws associated with the foregoing delegated authority must be presented to Council for enactment.
Further information respecting the above noted delegated authorities can be obtained by contacting the City's Engineering Department
Mark Van Buren, Director of Engineering,
613-546-4291, ext. 3218, email@example.com
Kim Brown, Manager of Infrastructure & Development,
613-546-4291, ext. 3132, firstname.lastname@example.org.
To the President and CEO of Utilities Kingston or Designate
Bylaw No. 2003-170 authorizes the President and CEO of Utilities Kingston or designate to approve and sign applications to the Ministry of the Environment under Sections 52 and 53 of the Ontario Water Resources Act (works for the collection, transmission, treatment and disposal of sewage or any part of such works).
Further information respecting the above noted delegated authorities can be obtained by contacting Utilities Kingston
Jim Miller, Director, Utilities Kingston,
613-546-1181, ext. 2475, email@example.com.