Delegations are opportunities for members of the public to make brief presentations to Council or a committee of Council.
To speak as a delegation at a Council or Committee meeting please complete the form below by the appropriate deadline noted in the FAQ section. Council agendas are published on the Thursday morning prior to a meeting; committee agendas are published at 3:30 p.m. the Friday prior to a meeting.
The Clerk's Department reserves the right to designate the request to the appropriate meeting upon review of the completed form. To help determine the most appropriate committee for your delegation, view the committee mandates by selecting the committee from the drop-down menu on the committees page.
Frequently Asked Questions
How do I make a delegation?
- Complete the form above. The Clerk's Department will contact you to confirm your delegation or provide further direction.
- Plan to arrive a few minutes before the start of the meeting at which you will be speaking. If you are providing a delegation at Council, a seat will be reserved for you near the podium.
- If you are conducting a presentation, please email your presentation to the Deputy City Clerk by noon (12 p.m.) the day of the meeting.
What is the deadline for delegation requests?
Delegation requests for Council must be submitted by 4 p.m. the Monday prior to a Council meeting.
Delegation requests for committees must be submitted by 4 p.m. on the day before a committee meeting. Delegations who are speaking to items that are not included in the agenda must submit their request by noon the Thursday prior to the committee meeting.
How long do I have to speak?
Delegations are allotted a maximum of 5 minutes to address Council or committee in accordance with the City's Procedural Bylaw. If there is a large group requesting to speak, it is recommended that one person speak on behalf of the group.
What is the procedure during a delegation?
All comments are directed through the Chair of the meeting. No more than one person shall speak at a time and at all times proper language, speech and decorum will be maintained. The Chair may direct any person in violation of proper decorum to withdraw from the meeting. A full list of the rules of conduct for public members at City meetings can be found in section 7.12 of the City's Procedural Bylaw.
Council/committee members may ask a maximum of two questions per delegation. No member of Council may question City staff during a delegation.
Are there a maximum number of delegations?
A maximum of three delegations may take place per Council meeting.
A maximum of five delegations are permitted per committee meeting; a maximum of three delegations must speak to action items on the agenda and a maximum of two delegations must speak to policy matters that are not included in the agenda but are within the mandate of the committee.