Alerts

Interested in working the 2018 municipal election?

The City of Kingston will be recruiting for Designated Election Officials to work on the following dates:

  • Advance Voting Day – Saturday, October 13, 2018; and
  • Voting Day – Monday, October 22, 2018.

The City will be recruiting for the following Designated Election Officials:

  • Site Supervisors;
  • Deputy Returning Officers;
  • Deputy Returning Officers - Institutional Voting Places;
  • Machine Operators; and
  • Greeters / Demonstrators.

Applications

It is anticipated that the recruitment process will begin in August, 2018. The application and handbooks for each Designated Election Official will be posted when finalized.

Information

  • All applicants will be required to complete an exam;
  • Applicants for a Deputy Returning Officer position will also be required to complete a portion of the exam on a computer in order to demonstrate their computer proficiency;
  • The Deputy Returning Officers – Institutional Voting Place will be required only on Voting Day (October 22, 2018);
  • Only successful applicants will be contacted;
  • All successful applicants will be required to attend a mandatory training session;
  • All Designated Election Officials will be responsible for their own transportation to and from the voting places. 

General Qualifications

The general qualifications for a Designated Election Official include, but are not limited to, the following:

  • Previous municipal election work experience is preferred but not required.
  • Must successfully complete the Designated Election Official training session.
  • Must have the ability to read, speak and write the English language.
  • Must be able to complete forms neatly, accurately and quickly.
  • A valid driver's licence and access to a reliable vehicle on Voting Days is preferred.
  • Must be able to assist with the set up and take down of the voting place which may include lifting and moving tables, election equipment, etc.
  • Must have a professional demeanor and the ability to communicate with electors in a friendly and courteous manner.
  • Must consistently demonstrate good judgement and problem solving skills.
  • Must be able to work well as a member of a team.
  • Must be able to deal with electors in a non-partisan manner while conducting the election.

More information and specific qualifications for each Designated Election Official can be found in the job descriptions.

Job Descriptions

Please refer to the following job descriptions for each Designated Election Official.

Site Supervisors

Rate of Pay: $249.00 per day

Job Specifications

  • Supervisors are appointed by the Election Office from a pool of experienced election workers.
  • Assigned to supervise each voting place. Supervise all aspects of the voting place and are responsible for the conduct of the voting place. Receives ballots from Election Office staff; issues ballots to the Deputy Returning Officers (DROs) throughout the day; assists with the administration of the Optical Scan Vote Tabulator and the Accessible Voting Sessions; and, ensures that the Ballot Account Statements of the DROs balance at the end of the day.
  • Responsible for ensuring that the voting process is as smooth and easy as possible for electors and that the laws governing the election are strictly followed by all persons in the voting place.
  • Must be able to lift 30 lbs.

Primary Responsibilities

  • Arrive at the voting place 1 hour prior to the opening of the voting place.
  • Ensure that the voting place is properly set up (a suggested site layout will be provided for each voting place).
  • Resolve any problems that may arise with candidates and scrutineers.
  • Resolve any problems that may arise with Designated Election Officials and electors that cannot be resolved by the DROs.
  • Oversee and assist with Designated Election Official tasks and substitute into any Designated Election Official position at any time throughout each voting day as lineups occur and to cover breaks.
  • Supervise the administration of the Optical Scan Vote Tabulator by the Machine Operator.
  • Act as a liaison between the Designated Election Officials and the Election Office.
  • Count, initial and distribute ballots to the DRO's prior to the opening of the voting place and throughout each voting day as required.
  • Administer the Oath of Secrecy to any candidates, Scrutineers or other Designated Election Officials attending at the voting place.
  • Ensure that all DRO's reconcile their Ballot Account Statements after the close of the voting place.
  • Complete the Ballot Account Statement of the Site Supervisor after the close of the voting place.
  • Supervise the uploading of election results.
  • Complete all closing procedures as set out by legislation and the City Clerk.
  • Perform other duties as required by the Election Office.
  • Accompany an elector into a Voting Compartment who requires assistance with the marking of his or her ballot.
  • Assist with the Accessible Voting Equipment and the administration of an Accessible Voting Session, as required.

Deputy Returning Officers

Rate of Pay: $225.00 per day

Job Specifications

  • The Deputy Returning Officer reports to the Site Supervisor.
  • Five Deputy Returning Officers (DROs) are appointed for each voting place on each voting day.
  • The DRO is mainly responsible for: issuing ballots; assisting electors requiring revisions to the Voters' List; administering the Declaration of Identity to electors that do not have proper identification; updating and maintaining the official Voters' List; and, assisting the Site Supervisor as required. The DRO will also assist the Site Supervisor to complete the Ballot Account Statement at the end of each Voting Day.
  • The DRO must work to ensure that voting is as smooth and easy as possible for electors and that the laws governing the election are strictly followed.
  • Must have the ability to lift 30 lbs.
  • Must be proficient using a Computer and have excellent keyboarding skills.
  • Must maintain high accuracy and attention to detail.

Primary Responsibilities

  • Arrive at the voting place 1 hour prior to the opening of the voting place.
  • Assist with setting up, opening and closing the voting place.
  • Receive and count the blank ballots from the Site Supervisor and record the numbers on the Ballot Account Statement of the DRO.
  • Verify the identification provided by electors, use the Voters' List software to locate eligible electors and strike the elector's name off the Voters' List.
  • Assist electors in completing the necessary documentation to add their name to the Voters' List or to correct information on the Voters' List.
  • Administer the Declaration of Identity to any elector who does not have proper identification.
  • Issue the appropriate ballot to each eligible elector.
  • Provide general direction to electors on how to mark their ballot, being careful not to point to any specific candidate.
  • Complete all necessary forms neatly and accurately, and administer oaths as required.
  • Ensure close adherence to Voter and document privacy.
  • Immediately report any safety concerns to Site Supervisor.
  • Perform other duties as assigned by the Election Office or Site Supervisor.

Deputy Returning Officers - Institutional Voting Place

The City has a number of voting places in nursing homes and retirement facilities to allow accessible voting for all residents. DROs assigned to these locations may be required to offer additional assistance to electors who would otherwise be unable to vote. For example, a DRO assigned to an Institutional Voting Place (IVP) may be required to go to the bedside of an eligible elector with a chronic illness to make voting accessible for that individual. Typically, voting at an Institutional Voting Place is limited to two hours.

Job Specifications

  • One Deputy Returning Officer is assigned to each Institutional Voting Place. They will supervise all aspects of the voting place and are responsible for the conduct of the voting place. The Deputy Returning Officer: receives ballots from Election Office staff; initials ballots; issues ballots; assists electors requiring revisions to the Voters' List; administers the Declaration of Identity to electors that do not have proper identification; updates and maintains the official Voters' List; assists with the administration of the Optical Scan Vote Tabulator and the Accessible Voting Sessions; and, ensures that the Ballot Account Statement of the DRO-IVP balances at the end of the day.
  • The DRO-IVP is responsible for ensuring that the voting process is as smooth and easy as possible for electors and that the laws governing the election are strictly followed by all persons in the voting place.
  • Must be proficient using a Computer and have excellent keyboarding skills.
  • Must maintain high accuracy and attention to detail.
  • Must have the ability to lift 30 lbs.

Primary Responsibilities

  • Arrive at the voting place 45 minutes prior to the opening of the voting place.
  • Ensure that the voting place is properly set up.
  • Resolve any problems that may arise with candidates, scrutineers and electors.
  • Supervise the administration of the Optical Scan Vote Tabulator by the Machine Operator.
  • Verify the identification provided by electors, and strike the elector's name off the Voters' List.
  • Assist electors in completing the necessary documentation to add their names to the Voters' List or to correct information on the Voters' List.
  • Administer the Declaration of Identity to any elector that does not have proper identification.
  • Initial and issue the appropriate ballot to each eligible elector.
  • Complete all forms neatly and accurately and administer oaths as required.
  • Administer the Oath of Secrecy to any candidates, Scrutineers or other Designated Election Officials attending at the voting place.
  • Complete the Ballot Account Statement of the DRO-IVP after the close of the voting place.
  • Complete all closing procedures as set out by legislation and the City Clerk.
  • Perform other duties as required by the Election Office.
  • Accompany into a voting compartment, an elector who requires assistance with the marking of his or her ballot.
  • Assist with the Accessible Voting Equipment and the administration of an Accessible Voting Session, as required.
  • Ensure close adherence to Voter and document privacy.
  • Immediately report any safety concerns to Elections Office.

Machine Operators

Rate of Pay: $200.00 per day

Job Specifications

  • Reporting to the Site Supervisor or the Deputy Returning Officer – Institutional Voting Place, the Machine Operator is responsible for administering the operation of the Optical Scan Vote Tabulator and setting up and administering the Accessible Voting Equipment.
  • Must be familiar with automated equipment and troubleshooting equipment issues.
  • Must be able to view information on computerized LED screen.
  • Must have the ability to lift 30 lbs.

Primary Responsibilities

  • Arrive at the voting place 1 hour prior to the opening of the voting place (45 minutes prior to the opening of an Institutional Voting Place).
  • Set up and take down the Optical Scan Vote Tabulator and the Accessible Voting Equipment prior to the opening of the voting place and after the close of the voting place (the tabulator weighs approximately 30 lbs).
  • Assist with setting up, opening and closing the voting place.
  • Program the Optical Scan Vote Tabulator and print off the required zero tapes prior to the opening of the voting place.
  • Seal the ballot box prior to the opening of the voting place.
  • Ensure the Optical Scan Vote Tabulator is operating properly and that results are being successfully counted throughout each voting day.
  • Assist electors with next steps when there is an error or warning message on the Optical Scan Vote Tabulator.
  • Power down the Optical Scan Vote Tabulator at the end of each voting day and print off the required results tape.
  • Return election supplies and accessible voting equipment to the Election Office, or designated drop off site, following the close of the voting place.
  • Perform other duties as assigned by the Election Office, Site Supervisor or Deputy Returning Officer – Institutional Voting Place.
  • Provide general guidance to an elector who needs assistance with how to mark his or her ballot, being careful not to point to any particular candidate.
  • Ensure close adherence to Voter and document privacy.
  • Immediately report any safety concerns to Site Supervisor.

Greeter/Demonstrators

Rate of Pay: $200.00 per day

Job Specifications

  • One Greeter/Demonstrator will be appointed for each voting place.
  • Reporting to the Site Supervisor, the Greeter / Demonstrator is the first point of contact for the voting place, greeting and directing electors as they enter, and providing assistance where required.
  • The Greeter/Demonstrator will: check with the electors to ensure they have their Voter Information Notice and required identification; ascertain whether the elector is in the correct voting place; advise an elector on how to mark his or her ballot, as required; advise Electors that there is a Question on the ballot; and, provide information to electors with respect to Ranked Ballot Voting, as required.
  • Must have excellent customer service skills.
  • Must have the ability to lift 30 lbs.

Primary Responsibilities

  • Arrive at the voting place 1 hour prior to the opening of the voting place.
  • Assist with setting up, opening and closing the voting place.
  • Regularly check the entrance to the voting place to ensure that electors are able to access the voting place.
  • Check throughout the day to ensure that no campaign material or signage is left in and around the voting place.
  • Confirm that the elector is at the correct voting place.
  • Confirm that each elector has their Voter Information Notice and proper identification and then direct them to the Deputy Returning Officers.
  • If required, demonstrate to an elector how to mark his or her ballot, being careful not to point to a specific candidate.
  • Remind electors that there is a Referendum Question on the ballot.
  • If required, provide information to an elector with respect to Ranked Ballot Voting and how it works.
  • Ensure close adherence to Voter and document privacy.
  • Immediately report any safety concerns to Site Supervisor.
  • Perform other duties as assigned by the Election Office or Site Supervisor.