Alerts

Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) provides an individual with the right to access records of information, including one's own personal information, under the custody and control of a local government institution.


In this Section

Basis of the Act

Routine Access To Municipal Government Records

Formal Requests Under MFIPPA

Fee Charges For Requests For Personal Information

Fee Charges For Requests For General Information

Other Fees


Basis of the Act

  • Access rights are balanced with privacy protection
  • All paper documents, microfilm/fiche, computer files, e-mail and other forms of stored data are all considered to be records of the "institution" (i.e. the Corporation of the City of Kingston)
  • Subject to certain limitations, there is a right of access by the public to records in the City's custody and control
  • Subject again to certain limitations, the personal information of individuals has to be protected and is not accessible by other individuals

The City of Kingston promotes open government and fosters an organizational structure that advances the fundamental principles of the Act:

  • Information (general records) should be available to the public
  • Individuals should have access to their own personal information
  • Exemptions to access should be limited and specific
  • The City should protect the privacy of individuals with respect to the personal information it collects and maintains.

Routine Access to Municipal Government Records

  • Individuals wishing routine access to municipal government records should begin by contacting the City of Kingston at (613) 546-0000. A customer service representative will connect you with city department holding the records you are seeking.
  • The appropriate departmental staff will then determine if the request should be submitted formally under MFIPPA, or if the records will be provided as a routine disclosure. It is important to note that the rules governing access and privacy under MFIPPA apply to both formal and informal requests for information.

Formal Requests under MFIPPA

Individuals wanting to submit a formal request for information under the access to information legislation (MFIPPA) may contact the City's information access coordinator:

City Clerk
Council Support Division
216 Ontario Street
Kingston, ON K7L 2Z3
Telephone: (613) 546-4291, ext. 1247
Fax: (613) 546-5232

Formal requests must be made in writing using the MFIPPA Access/Correction Form (available for download above) and accompanied by a $5 application fee. In addition to the application fee, you may be required to pay other fees. The rules regarding the payment and amount of fees are set out in the Act and its regulations.


Personal Information Requests

If you are requesting information about yourself, your request is considered a "personal information request". The following fees may apply to requests for your personal information:

Fees For Personal Information Requests

Application fee:

$5.00 to be paid when you submit your request

Photocopying:

$0.20 per page

Computer programming:

$15.00 for each half-hour if needed to develop program to retrieve information

Floppy Disks:

$10.00 for each disk


General Information Requests

Requests for information about a person other than yourself or about a municipal program or activity are considered "general information requests" and have different fees than for personal information requests. The following fees apply for requests for general information:

Fees For General  Information Requests

Application fee:

$5.00 to be paid when you submit your request

Search time:

$7.50 for each 15 minutes required to search and retrieve records

Record preparation:

$7.50 for every 15 minutes required to prepare records for release

Photocopying:

$0.20 per page

Computer programming:

$15.00 for each half-hour if needed to develop program to retrieve information

Floppy Disks:

$10.00 for each disk

You will be given a fee estimate, if it is anticipated fees are more than $25.00. If the estimate of fees to be paid is $100.00 or more, you may be required to pay a 50% deposit.

Other Fees

N.S.F. cheques:

$25.00

Appeals - General:

$25.00

Appeals - Personal:

$10.00