Delegation of Authority Bylaw

Bylaw #: 2025-157

Description: Outlines the decision-making powers City Council has delegated to Staff, allowing Council to focus on larger decisions.

Date passed: July 8, 2025

Last update: n/a

Disclaimer: Bylaws contained in this section have been prepared for research and reference purposes only. The original Delegation of Authority Bylaw in pdf format is available from the Office of the City Clerk upon request.

Whereas:

Section 23.1 of the Municipal Act, 2001, S.O. 2001, c. 25 (the "Municipal Act, 2001") authorizes a municipal council to delegate its powers and duties under the Municipal Act, 2001 or any other Act to a person or body, subject to the restrictions set out in Part II of the Municipal Act, 2001;

Pursuant to subsection 224(d) of the Municipal Act, 2001, it is the role of council to ensure that administrative policies, practices and procedures are in place to implement the decisions of council;

Subsection 227(a) of the Municipal Act, 2001 provides that it is the role of the officers and employees of the municipality to implement council's decisions and establish administrative practices and procedures to carry out council's decisions;

Pursuant to subsection 270(1)(6) of the Municipal Act, 2001, a municipality must adopt and maintain policies with respect to the delegation of its powers and duties;

Council has enacted several bylaws delegating certain powers and duties to City employees and Utilities Kingston employees to enhance the efficiency of and administrative processes, including City of Kingston Bylaw Number 2016-189, A Bylaw to Consolidate the Delegation of Powers and Duties; and

Council considers it desirable and efficient to consolidate the City's existing bylaws delegating powers and duties to City employees and Utilities Kingston employees, and to delegate certain additional powers and duties pursuant to the provisions of the Municipal Act, 2001;

Therefore, council enacts:

1.1 This bylaw may be cited as the Delegation of Authority Bylaw.

1.2 In this bylaw:

Approve means to approve a matter or to approve a document as to form, but does not include to execute a document;

Chief Administrative Officer means the person appointed as chief administrative officer of the City;

City means The Corporation of the City of Kingston;

City Clerk means the person appointed as clerk of the City pursuant to the Municipal Act, 2001;

City employee(s) means a person(s) who performs work or supplies services directly to the City for monetary compensation under an employment contract and includes the Chief Administrative Officer, commissioners, directors, and managers;

City Solicitor means the Director, Legal Services and City Solicitor for the City;

Commissioner means a member of the City's corporate management team that is responsible for the leadership and operation of a portfolio of City departments, and includes the Treasurer;

Council means the council of the

Delegate means a City employee or a Utilities Kingston employee to whom a council power or duty has been delegated pursuant to this bylaw;

Delegation of Powers and Duties Policy means the City's Delegation of Powers and Duties Policy that has been approved by council in accordance with subsection 270(1)6 of the Municipal Act, 2001;

Director means the director of a City department or a manager of a City department who reports directly to a commissioner;

Document means any written instrument whether on paper or in electronic form, including any contract, agreement, deed, purchase order, memorandum, letter of intent, application, permit, release, waiver or acknowledgement which, when executed, will have or is intended to have the effect of causing the City to be bound in a legally enforceable relationship with any other person, but does not include:

  1. any cheques, bank drafts, orders for payment of money, promissory notes, acceptances, bills of exchange, debentures and any similar instruments; and
  2. correspondence, whether by letter or in electronic form, intended to convey information or confirm a position on a matter, but not intended to create a contract or agreement between the City and any other person, whether or not a legally enforceable right or remedy is created thereby,

and Documents has a corresponding meaning;

Execute means to complete the formalities intended to give effect to a document and may include any one or more of the following formalities as may be required in the circumstances:

  1. signing the document; and
  2. causing the seal of the City to be affixed to the document,

and Execution has a corresponding meaning;

Manager means a City employee who reports to a director;

Mayor means the person holding the office of mayor of the City;

Procurement Bylaw means City of Kingston Bylaw Number 2022-154, A Bylaw to Establish a Procurement Policy for the City of Kingston;

Treasurer means the person appointed by the City as chief financial officer and city treasurer of the City; and

Utilities Kingston employee(s) means a person(s) who performs work or supplies services directly to the entity legally known as 1425445 Ontario Limited, and operating as Utilities Kingston, for monetary compensation under an employment contract.

1.3 For the purposes of interpreting this bylaw:

  1. a reference to any legislation, regulation, or bylaw or to a provision thereof includes a reference to any legislation, regulation or bylaw enacted, made or passed in substitution thereof or amendment thereof;
  2. any reference to legislation includes all of the regulations made thereunder; and
  3. "include", "includes" and "including" indicate that the subsequent list is not exhaustive.

1.4 The schedules attached to this bylaw are deemed to form part of this bylaw.

1.5 The Delegation of Powers and Duties Policy is deemed to form part of and provide guidance with respect to this bylaw.

2.1 Council delegates the powers and duties set out in Schedules "A" to "G" of this bylaw to the City employees and Utilities Kingston employees listed in those schedules, subject to any conditions, limitations and council reporting obligations set out therein.

2.2 Despite subsection 2.1, council retains the right to amend, revoke or reconsider, at any time and without notice, any power or duty that has been delegated pursuant to this bylaw.

2.3 Both the delegate and council may exercise a delegated power, unless the delegation expressly states an intention that only the delegate can exercise the delegated power.

2.4 Any delegation to a manager or a director, excluding the City Solicitor, is deemed to include the manager's or director's commissioner and the Chief Administrative Officer, unless prohibited by law.

2.5 Any delegation to a commissioner is deemed to include the Chief Administrative Officer, unless prohibited by law.

2.6 In accordance with the Delegation of Powers and Duties Policy, a delegation of a power or duty under this bylaw to any City employee includes a delegation to a person who is appointed by the Chief Administrative Officer or selected from time to time by the delegate to act in the capacity of the delegate in the delegate's absence.

2.7 In accordance with the Delegation of Powers and Duties Policy, a delegate has no authority to sub-delegate to any person any power or duty that has been delegated to the delegate pursuant to this bylaw, unless such sub-delegation is expressly permitted in this bylaw.

2.8 It is a condition of every delegation of a power or duty under this bylaw that the delegate must exercise the delegated power or discharge the delegated duty honestly, in good faith and in the best interests of the City.

3.1 The Mayor and the City Clerk are the designated signing officers of the City and may jointly execute any document on behalf of the City, unless specifically provided for in this bylaw, in the Procurement Bylaw, or through council resolution.

3.2 In addition to the designated signing officers listed in subsection 3.1, where a schedule to this bylaw expressly authorizes a delegate to execute a document, or where a City employee is required by statute to execute a document, the delegate or City employee, as the case may be, is deemed to be a designated signing of the City for the limited purpose of the specified document.

3.3 When any designated signing officer is absent for any reason, or if the office or the position is vacant, any deputy, associate or other acting person who has been designated as having the authority of the person holding the position of designated signing officer is authorized to exercise the authority of the designated signing officer under this bylaw.

3.4 The following provisions apply to the execution of documents by a designated signing officer:

  1. all documents must be approved as to form by the City Solicitor prior to execution of the document;
  2. the designated signing officer must ensure that their name and title are legibly printed beneath their signature on the document;
  3. the designated signing officer must comply with the City's Electronic Signature Policy when executing a document;
  4. the designated signing officer must maintain a record of every document executed under this bylaw, and must file a copy of such record with the City Clerk; and
  5. a designated signing officer who is authorized to execute a document is also authorized to execute any documents reasonably necessary to carry out the purposes and intent of the document or to amend the document.

4.1 In cases of emergency or special circumstances where it is necessary to act within the normal mandate of a City department, but such action is not strictly within the terms of a delegated authority pursuant to this bylaw, the applicable commissioner or the Chief Administrative Officer may take such action as is reasonably necessary to address the emergency or special circumstance.

4.2 If a commissioner or the Chief Administrative Officer takes action pursuant to section 4.1, the commissioner or the Chief Administrative Officer, as the case be, must report the action to council as soon as reasonably possible following the taking of the action.

5.1 This bylaw will not be construed as waiving any provision of the Procurement Bylaw. In the event of any inconsistency between this bylaw or the Procurement law, the Procurement Bylaw will prevail to the extent of the inconsistency.

5.2 If a court of competent jurisdiction declares any provision, or any part of a provision, of this bylaw to be invalid, or to be of no force and effect, it is the intention of council in enacting this bylaw that each and every provision of this bylaw authorized by law be applied and enforced in accordance with its terms to the extent possible according to law.

5.3 Any variation or recission of a delegated authority pursuant to this bylaw will have no effect on the validity of any action taken pursuant to a valid delegation of authority and occurring before the terms of such delegation were varied or rescinded.

5.4 Dollar amounts referenced in the schedules to this bylaw will be adjusted (upward, but not downward) for inflation annually on January 1 in accordance with the November year over year change in the Ontario Consumer Price Index, All Items.

5.5 For the purpose of subsection 23.2(4) of the Municipal Act, 2001, it is the opinion of council that any legislative powers delegated to a City employee or Utilities Kingston employee pursuant to this bylaw are of a minor nature having regard to the number of people, the size of geographic area and the time period affected by the exercise of each such power.

5.6 If any of the delegations contained in this bylaw are inconsistent with Part VI.1 of the Municipal Act, 2001, Special Powers and Duties of the Head of Council, including directions issued by the Mayor, those delegations will be read down so as not to be inconsistent with Part VI.1 of the Municipal Act, 2001.

5.7 This bylaw does not diminish, restrict, or reduce any power or duty delegated to any City employee or Utilities Kingston employee by any other bylaw, statute, regulation, or as otherwise provided at law.

6.1 The following City bylaws are repealed as of the date that this bylaw comes into force and takes effect:

  1. City of Kingston Bylaw Number 2016-189, A Bylaw to Consolidate the Delegation of Powers and Duties;
  2. City of Kingston Bylaw Number 2010-179, A Bylaw of the City of Kingston Respecting the Delegation of Authority for Various Administrative Matters to the Director of Legal Services and City Solicitor;
  3. City of Kingston Bylaw Number 2014-141, A Bylaw to Repeal Bylaw 2009-111 and to Delegate Approval of Certain Administrative Real Estate Matters;
  4. City of Kingston Bylaw Number 2006-75, A Bylaw to Delegate Various Planning Approvals to Staff and to Adopt Certain Procedures for the Processing of Planning Applications Subject to Delegated Authority;
  5. City of Kingston Bylaw Number 2010-194, A Bylaw to Delegate The Authority For The Appointment Of Livestock Valuers And Fence Viewers Pursuant To Section 23.1 Of The Ontario Municipal Act, 2001; and
  6. City of Kingston Bylaw Number 2005-58, A Bylaw to Delegate to the Manager of Taxation & Revenue the City's Responsibility Relating to Assessment and Taxation Appeal Matters.

6.2 Where there is a contradiction or duplication between this bylaw and any other bylaw of the City, the provisions of this bylaw will prevail, unless the bylaw expressly specifically states that the Delegation of Authority Bylaw does not supersede it.

6.3 This bylaw will come into force and take effect on the date it is passed.

Schedules

Table 1: Chief Administrative Officer

Delegation

Develop, approve, implement, vary or rescind administrative policies, procedures and practices in the exercise of authority under section 229 of the Municipal Act, 2001

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Perform the following actions during any restricted period pursuant to section 275 of the Municipal Act, 2001:

  1. appoint or remove from office any officer of the municipality;
  2. hire or dismiss any employee of the municipality;
  3. dispose of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and
  4. make any expenditures or incurring any other liability which exceeds $50,000

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute agreements with any private sector organization to manage the day-to-day operations of the small business accelerator centre

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute grant agreements that align with the criteria outlined in the City's Grant Strategy

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Designate in writing an Acting Chief Administrative Officer to act during periods of temporary absence, not to exceed six consecutive weeks in one calendar year

Conditions/Restrictions: In cases of emergency, Council may appoint an Acting Chief Administrative Officer

Reporting Requirements: None

Delegation

Act as a Director of Utilities Kingston and a Director of Kingston Hydro, and as a director for such other municipal corporations as Council may determine

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Have authority over, supervise and direct all City employees and other officers of the City of Kingston, except those appointed as statutory officers to the extent only of those duties and responsibilities for which such officers may by statute be responsible directly to Council

Conditions/Restrictions: The Chief Administrative Officer shall ensure that appointed officials with statutory duties in respect of the municipal corporation carry out those duties in a proper manner

Reporting Requirements: None

Delegation

Recommend to Council the appointment and terms of employment of the Commissioners and of officers of the City whose appointment is required by statute

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Includes the authority to suspend and recommend to City Council the termination of the employment of any Commissioner or officer whose appointment is required by statute in accordance with generally accepted human resources policies and procedures

Oversee and authorize, within the terms of collective bargaining agreements and the human resources policies of the City, the exercise by Commissioners of their responsibilities in the appointment, employment, suspension or dismissal of employees and of officers whose appointment is not required by statute

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Direct generally the collective bargaining process carried out by Human Resources & Organizational Development staff with all unions and associations of City employees and recommend to Council the terms of any agreements concerning wages, benefits, and terms of service, and upon approval, direct the administration of such agreements by Human Resources & Organizational Development

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

To generally guide the preparation of the annual operating budget, as directed by the Mayor, and its submission to the Mayor together with such recommendations and observations with respect to the expenditures and revenues which they deem appropriate

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Proceed directly to the non-standard procurement method identified in Bylaw Number 2022-154, A Bylaw to Establish a Procurement Policy for the City of Kingston, to award contracts, as necessary to renovate and operate future homeless shelter sites.

Conditions/Restrictions: Based on future property acquisitions up to $6,200,000 to be funded from the 2025 approved capital budget and Community Benefit Fund of $280,000

Reporting Requirements: As part of monthly delegation of authority information reports to Council Bylaw Number 2022-154, A Bylaw to Establish a Procurement Policy for the City of Kingston

Table 2: City Solicitor

Delegation

Exclusive authority to retain and instruct all external legal counsel retained by the City

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute non-disclosure and confidentiality agreements in the course of normal operations

Conditions/Restrictions: Applies only where there is no material adverse impact on the City

Reporting Requirements: None

Delegation

Approve and execute undertakings, certificates, declarations, document registration agreements, and any other documents required for the completion of any transaction involving the purchase, sale or exchange of any interest in land, including any documents required to be delivered under the applicable agreement of purchase and sale

Conditions/Restrictions: Applies only to a real estate transaction properly authorized by Council or staff

Reporting Requirements: None

Delegation

Register any instrument or application on behalf of the City against the title to the lands in which the City has interest

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Remove expired or inapplicable agreements, instruments or easements from title, including options to repurchase, price adjustment agreements, and restrictive covenants

Conditions/Restrictions: Subject to departmental circulation process for any release of easement/interest in land, including approval of operational department responsible for or benefitting from easement/interest in land

Reporting Requirements: None

Delegation

Approve and execute any document related to any estate, right or interest in land to correct or address minor issues, such as correcting title, postponement of municipal interests, financing consents, and mortgage/loan discharges

Conditions/Restrictions: May not convey land to a third party

Any approval must be of a routine nature and any acquisition must be for nominal consideration

Reporting Requirements: None

Delegation

Make applications to convert City lands to land titles under the Land Titles Act and approve consent and waivers of notice forms under the Land Titles Act

Conditions/Restrictions: Subject to departmental circulation process related to any City interests

Reporting Requirements: None

Delegation

Represent the City to advance the City's interests, and to defend the City, by taking any step or action that is necessary and proper in respect of any legal or administrative proceeding affecting the City, including arbitrations, mediations, interim proceedings, and litigation before any court, tribunal, or forum. This includes the authority to:

  1. Commence any application, claim, counterclaim, crossclaim or third party claim
  2. Settle litigation involving the dismissal of an action without costs
  3. Settle any proceeding before an administrative tribunal
  4. Authorize the payment of all expenses related to the conduct of any proceeding
  5. Execute all documents required to conduct any proceeding or conclude the settlement of any proceeding
  6. Retain expert witnesses
  7. Take all steps to enforce orders, decisions, awards and judgments
  8. Appeal decisions of any court or tribunal, including by way of judicial review

Conditions/Restrictions: City Solicitor shall use the most efficient combination of staff and external legal services as required

Subject to sufficient funds being available in the applicable departmental budget

Subject to Ontario Land Tribunal provisions below

Reporting Requirements: City Solicitor shall report from time to time on applications, actions or other legal proceedings involving the City

Delegation

Execute comfort letters authorizing the use of a roadway for public purposes pending dedication of the roadway as a public highway by bylaw

Conditions/Restrictions: Subject to departmental circulation to Engineering Services

Reporting Requirements: None

Delegation

Approve the release and conveyance of one foot (0.3 metre) reserves to abutting landowners where no longer required for municipal or other purposes

Conditions/Restrictions: Subject to departmental circulation to Engineering Services and Transportation Services

Reporting Requirements: None

Delegation

Execute demand letters to call upon financial securities provided under a development or other agreement

Conditions/Restrictions: In consultation with the Director of the applicable department

Reporting Requirements: None

Delegation

Pay the cost of the owners in appearing at a hearing of necessity under subsection 7(7) of the Expropriations Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Take all necessary steps and actions in an Ontario Land Tribunal appeal of a Committee of Adjustment (COA) decision, where the COA decision is consistent with the Planning Services staff recommendation. This includes the authority to determine the extent of the City's participation in the appeal having regard to all relevant factors

Conditions/Restrictions: City Council provides direction on all other Ontario Land Tribunal matters

Reporting Requirements: None

Delegation

Authorize settlement of claims where the claim settlement is less than $100,000

Upon the approval of the Chief Administrative Officer, authorize settlement of claims where the claim settlement is less than $500,000

This includes claims where no action or proceeding has been commenced

Conditions/Restrictions: City Solicitor (and Chief Administrative Officer, as applicable)

Reporting Requirements: None

Delegation

Approve payments to the City's insurer of any deductible limit provided under an insurance policy upon the settlement of any claim in excess of the deductible limit and approve payments to the City's claims adjuster or external legal counsel upon the settlement of any claim below the deductible limit

Conditions/Restrictions: Subject to monetary limits on authorization of settlements, as set out above

Reporting Requirements: None

Delegation

Purchase insurance to protect the City, including claims adjusting, insurance brokerage services, and related services

Conditions/Restrictions: Subject to costs being within an approved budget

Reporting Requirements: None

Delegation

Authorize the write-off and abandonment of any claims of the City that are deemed to be uncollectible

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Retain non-testifying experts to assist in assessing the City's potential liability in any claim or potential claim

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve and execute any agreement or other legal document on behalf of the City that is necessary to carry out the City Solicitor's delegated authority under this Schedule

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Take appropriate action with respect to any legal matter where time constraints or other circumstances will not allow for the required authority-granting procedures to be followed

Conditions/Restrictions: None

Reporting Requirements: City Solicitor shall report to Council from time to time on all actions taken under this delegated authority

Table 3: Municipal Prosecutor

Delegation

Authority to act on behalf of the City in accordance with the transfer agreement with the Ministry of the Attorney General (MAG) under Part X of the Provincial Offences Act (POA) and to act as agent for all bylaw enforcement officers of the City as prosecutor for proceedings commenced under Parts I, II, III or VII

Conditions/Restrictions: In the case of proceedings on behalf of the MAG, in accordance with the transfer agreement between MAG and the City of Kingston

Reporting Requirements: None

Table 4: City Clerk

Delegation

All powers and duties under the Municipal Freedom of Information and Protection of Privacy Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Issue letters of support for future requests of breweries and wineries located within the boundaries of the City of Kingston for "By the Glass" Manufacturer's Limited Liquor Sales Licences to sell and serve their beer or their wine to patrons for consumption at their manufacturing site

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Make editorial and other changes to bylaws

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2021-41, "Council Procedural Bylaw"

Reporting Requirements: Annually via information report to Council

Delegation

Prepare amendments to the Statutory Officials Bylaw to reflect personnel changes and to place such amending bylaws on the Council agenda for all three readings

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Appoint fence viewers to arbitrate fencing disputes between adjoining owners in accordance with the provisions of the Line Fences Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Authorized Signatory for purposes associated with Authorized Requester Agreements for use related to human resources, Provincial Offences Act matters, and parking.

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve facility agreements for the storage and management of the City's archival records

Conditions/Restrictions: Subject to sufficient funds being available in the departmental budget

Reporting Requirements: None

Delegation

Prepare amendments to the Records Retention Bylaw to reflect changes in records categories and retention periods, and place such amending bylaws on the Council agenda for all three readings

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Prepare administrative amendments to bylaws to reflect a third-party name change, and place such amending bylaws on the Council agenda for all three readings

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Prepare amendments to the Cemeteries Bylaw, and place such amending bylaws on the Council agenda for all three readings

Conditions/Restrictions: Amendments are subject to approval of the Bereavement Authority of Ontario

Reporting Requirements: None

Table 5: Director, Office of Strategy, Innovation & Partnerships

Delegation

Administer and oversee all airport operations, including executing agreements, licences and contracts, and all powers and responsibilities of a Transport Canada Airport Accountable Executive.

Conditions/Restrictions: None

Reporting Requirements: None

Table 1: Commissioner of Community Services

Delegation

Execute service agreements with service providers associated with municipal emergency response and reception centre operations

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Submit grant applications to support existing services or enhance existing services provided to the community by departments within the Community Services portfolio

Conditions/Restrictions: Applications must be time-sensitive and subject to sufficient funds being available in the applicable departmental budget

Reporting Requirements: None

Delegation

Execute budget schedules, contract addenda, service description documents, financing postponements, releases and assignments, contract amendments, amending agreements and any agreements containing personal information of individual recipients

Conditions/Restrictions: Documents must be associated with an original Service Agreement executed by the Mayor and Clerk and related to Housing & Social Services or community services emergency management

Reporting Requirements: None

Table 2: Director, Arts & Culture Services

Delegation

Apply for and execute all documentation required to obtain approval from the Alcohol and Gaming Commission of Ontario for a liquor licence application for the Grand Theatre

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Amend the Public Art Policy

For housekeeping and procedural purposes only

Reporting Requirements: None

Delegation

Execute agreements to enable the City of Kingston to work with local artists to support the Kingston Music Strategy

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Amend the Film Policy

Conditions/Restrictions: For housekeeping and procedural purposes only

Reporting Requirements: None

Delegation

Amend the Special Event Policy

Conditions/Restrictions: For housekeeping and procedural purposes only

Reporting Requirements: None

Delegation

Deem an event to be of municipal significance for the purpose of a person applying for a Special Occasion Permit to sell, serve or consume alcohol anywhere other than a licensed establishment or private place

Conditions/Restrictions: Request for an event of municipal significance must meet all requirements of the Alcohol and Gaming Commission of Ontario

Reporting Requirements: None

Table 3: Director, Community Development, Wellbeing & IIDEA

Delegation

Waive park booking fees as detailed in the Annual Fees and Charges Bylaw

Conditions/Restrictions: To accommodate requests from Indigenous community organizers to access park spaces for ceremony and cultural gatherings

Does not apply to special event bookings or gatherings of over 99 people

Reporting Requirements: None

Delegation

Execute agreements related to Engage for Change program to support community organizations advancing Phase III initiatives

Conditions/Restrictions: Phase III initiatives include:

  • Continued community engagement and consultation
  • Community cultural centre / gathering space
  • Fostering inclusion at Kingston City Hall
  • Community programming, education and event support.
  • Resources website

Internal process alignment, department liaisons, building cultural awareness

Reporting Requirements: None

Delegation

Execute service agreements for the implementation of provincial programs, cost shared programs and initiatives, funding and other agreements related to provincial and municipal programs and other social services essential and or beneficial to the wellbeing of the community

Conditions/Restrictions: Includes funding for service providers such as the Kingston Seniors' Association, H'Art Centre, Kingston Community Health Centres, Kingston Native Centre and Language Nest and Bloom Skills Centre

Reporting Requirements: None

Table 4: Director, Heritage Services

Delegation

Grant permits to approve minor alterations to designated properties and impacting alterations to Part IV designated properties

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2023-38, "Procedural Bylaw for Heritage"

Reporting Requirements: NIssued permits are reported to the Kingston Heritage Properties Committee

Delegation

Request, receive, review and accept or reject plans, information, reports and any other documentation required to make a decision, when an application is made under the Ontario Heritage Act

Conditions/Restrictions: Authority applies to applications:

  1. To alter, erect, demolish or remove any building or structure on a designated heritage property; and
  2. To repeal a bylaw, or portion thereof, of a designated property

Reporting Requirements: None

Delegation

Determine whether or not applications under the Ontario Heritage Act are deemed incomplete/complete and/or sufficient for receipt and processing

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Process heritage permits and establish any policies, guidelines, practices or procedures necessary to enact the permits in accordance with the Bylaw or Council direction

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2023-38, "Procedural Bylaw for Heritage"

Reporting Requirements: None

Delegation

Implement fee adjustments for MacLachlan Woodworking Museum and the Pump House Museum

Conditions/Restrictions: Adjustments may be made due to service interruptions, to incentivize participation or to remove economic barriers

Reporting Requirements: None

Delegation

Execute contracts and agreements related to the work of the Heritage Services Department

Conditions/Restrictions: Contracts and agreements subject to sufficient funds being available in the department budget

Related to the mandate of the Heritage Services Department and recommendations in the Kingston Culture Plan

Includes grant applications to access funding from higher levels of government and private foundations to build partnerships, secure alternative sources of revenue and raise Kingston's heritage profile

Reporting Requirements: Report summarizing use of authority to be provided to Council annually.

Delegation

Amend the following policies:

  1. Civic Collection Policy;
  2. Commemorations Policy;
  3. Pump House Steam Museum Policy;
  4. MacLachlan Woodworking Museum Policy;
  5. City Hall National Historic Site Policy;
  6. Cultural Community Engagement and Education Interpretative Policy;
  7. Heritage Masonry Restoration Policy; and
  8. Window Renovations in Heritage Buildings Policy

Conditions/Restrictions: Limited to housekeeping amendments related to clarification and formatting and updating to ensure changes to legislation, City policies and industry best practices are reflected

Reporting Requirements: None

Table 5: Director, Housing & Social Services

Delegation

Approve the allocation of funding for the creation of affordable housing additional residential units

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute service agreements for the provision of document scanning and imaging services related to the implementation of Electronic Document Management for processing of and retention of Ontario Works and Ontario Disability Support Program records

Conditions/Restrictions: Subject to annual review

Reporting Requirements: None

Delegation

Execute all documents and agreements related to the Home Ownership Program and Affordable Housing Capital Investment Program

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute service agreements with the Province or its agents for funding and cost shared programs and initiatives related to the delivery of social assistance, social housing, homelessness, child care, EarlyON, homemaking, social services, health and long term care

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute service agreements related to social services programs and service delivery and affiliation agreements with educational institutions and training agencies

Conditions/Restrictions: Includes provincially selected/recognized technology, information services and data suppliers

Reporting Requirements: None

Delegation

Execute service agreements for the implementation of provincial programs, cost shared programs and initiatives, funding and other agreements related to provincial and municipal programs and other social services essential and or beneficial to the wellbeing of the community

Conditions/Restrictions: Includes funding for rent supplements, eviction prevention, emergency shelter services, homeless services and residential housing supports

Reporting Requirements: None

Table 6: Director, Recreation & Leisure Services

Delegation

Execute licence agreements with community groups, for the use of City-owned lands for the purpose of growing and harvesting of fruit trees, nut trees and/or shrubs

Conditions/Restrictions: Subject to and in accordance with the Community Orchard & Edible Forest Policy

Reporting Requirements: None

Delegation

Make discretionary fee adjustments due to service interruptions

Conditions/Restrictions: Applies to services offered by Recreation & Leisure Services

Reporting Requirements: None

Delegation

Execute equipment rental agreements at Slush Puppie Place

Conditions/Restrictions: None

Reporting Requirements: None

Table 7: Administrator, Rideaucrest

Delegation

Execute service agreements with providers of health care and health related services and programs not offered through the City of Kingston to the residents of Rideaucrest Home

Conditions/Restrictions: For programs such as dental care, oral hygiene, physiotherapy, and pharmacy and prescription drug dispensing

Reporting Requirements: None

Delegation

Execute contracts and agreements that are implemented to provide health care and support services

Conditions/Restrictions: Pursuant to regulatory requirements of the Fixing Long Term Care Act, 2021 or any successor legislation

Not to exceed $50,000

Reporting Requirements: Quarterly to the Rideaucrest Home Board of Management (Administrative Policies Committee)

Table 1: Commissioner of Corporate & Emergency Services

Delegation

Execute agreements with third parties for the provision of alternate locations for the municipal Emergency Operations Centre

Conditions/Restrictions: None

Reporting Requirements: None

Table 2: Director, Corporate Asset Management & Fleet

Delegation

Approve fuel hedging contracts

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2020-99, "A Bylaw to Adopt a Fuel Price Hedging Policy"

Reporting Requirements: Annually as per the Fuel Price Hedging Policy

Table 3: Fire Chief

Delegation

Take all proper measures for the prevention, control and extinguishment of fires and protection of life and property and shall exercise all powers mandated by the Fire Protection and Prevention Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute agreements and any other documents to provide fire and public safety training, facility and equipment rentals, and other related fee for services to external clients

Conditions/Restrictions: None

Reporting Requirements: None

Table 4: Director, Human Resources & Organizational Development Services

Delegation

Approve staff positions

Reporting Requirements: Applies only when:

  1. Funds are available within current budgetary allocations;
  2. All expenditures are deemed essential for the purpose of achieving the objectives of the City; and
  3. Alternate methods of achieving the objectives have been evaluated and proven more costly or less effective than staffing a position.

None

Table 5: Chief Information Officer

Delegation

Approve recurring annual agreements with respect to the continuance of technical software and data licencing, maintenance and support services for City applications

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve release of future software source code developed and owned by the City, to the Open Source community under appropriate licensing terms, where there is likely to be benefit to the corporation, partners and/or the community

Conditions/Restrictions: Consultation required with Legal Services prior to release of code developed and owned by the City

Reporting Requirements: None

Delegation

Execute the following types of data license agreements:

  1. agreements which license data owned by the City to a third party, and which may include the provision of services related to such data;
  2. agreements which sublicense data licensed or sublicensed to the City to a third party, and which may include the provision of services related to such data;
  3. agreements which license data owned by a third party to City, and which may include the provision of services to such data;
  4. agreements which sublicense data licensed by a third party to the City, and which may include the provision of services related to such data

Conditions/Restrictions: Agreement value must be less than $5,000 and within approved budget

Reporting Requirements: None

Table 1: Director, Building Services

Delegation

Execute limiting distance agreements under the Building Code Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute conditional building permit agreements under the Building Code Act

Conditions/Restrictions: Subject to internal circulation to Planning Services Department

Subject to requirements of Building Code Act

Reporting Requirements: None

Delegation

Appoint and remove inspectors pursuant to subsection 3(2) of the Building Code Act

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute agreements with registered code agencies and appoint them to perform specified functions

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Issue demolition permits pursuant to section 33 of the Planning Act when the number of residential units is being reduced

Conditions/Restrictions: Subject to and in accordance with the Bylaw Number 2020-151, "Demolition Control Bylaw"

Reporting Requirements: None

Table 2: Director, Business, Real Estate & Environment

Delegation

Approve agreements to lease/license City-owned land and agreements to lease/license land required for City purposes (other than in a park or on a public highway)

Conditions/Restrictions: Total consideration or a reasonable estimate thereof does not exceed $300,000

Funding must be available in an approved budget

Subject to compliance with Acquisition and Disposition of Real Property Policy and Procedure

Reporting Requirements: None

Delegation

Approve and execute documents or agreements to change the closing date of a purchase and sale transaction

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve agreements permitting encroachments onto City land (other than a park or public highway)

Conditions/Restrictions: Subject to internal consultation with Planning Services, Transportation Services, Engineering Services and any other affected departments or City agencies

Reporting Requirements: None

Delegation

Approve agreements permitting use of unopened road allowances

Conditions/Restrictions: Subject to internal consultation with Planning Services, Transportation Services, Engineering Services and any other affected departments or City agencies

Reporting Requirements: None

Delegation

Execute connection agreements and other agreements with utility providers for the supply of utilities on City-owned land

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute comfort letters in relation to Option to Repurchase/Additional Purchase Price Agreements

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve sale of City-owned industrial and employment lands and execute purchase and sale agreements and amending agreements and other documents with respect thereto

Conditions/Restrictions: Subject to compliance with Acquisition and Disposition of Real Property Policy and Procedure

Reporting Requirements: None

Delegation

Approve transactions and execute agreements, offers and other documents in connection with the acquisition of land or any interest in land, including an easement

Conditions/Restrictions: Total consideration or a reasonable estimate thereof does not exceed $300,000

Funding must be available in an approved budget

Subject to compliance with Acquisition and Disposition of Real Property Policy and Procedure

Reporting Requirements: Bi-annually via an information report to Council

Delegation

Approve transactions and execute agreements, offers and other documents in connection with the disposition of land or any interest in land, including an easement

Conditions/Restrictions: Total consideration or a reasonable estimate thereof does not exceed $300,000

Funding must be available in an approved budget

Subject to compliance with Acquisition and Disposition of Real Property Policy and Procedure

Reporting Requirements: Bi-annually via an information report to Council

Delegation

Execute letters of intent in connection with the disposition or acquisition of land or any interest in land, including an easement

Conditions/Restrictions: Letter of intent must precede a binding agreement, offer or other document that is subject to the terms of this Bylaw

Reporting Requirements: None

Delegation

Approve amendments to purchase and sale agreements where transaction was approved by Council

Conditions/Restrictions: Subject to approval of Commissioner, Growth & Development Services

Applies only to minor amendments, including corrections to agreement, amendments to condition or other dates/deadlines

Reporting Requirements: None

Delegation

Acquire a purchase option, right of first offer or right of first refusal in favour of the City or a third party

Conditions/Restrictions: Total consideration or a reasonable estimate thereof does not exceed $300,000

Funding must be available in an approved budget

Reporting Requirements: None

Delegation

Approve community licence agreements in City facilities at nominal rates

Subject to internal consultation with Recreation & Leisure Services

Subject to and in accordance with Acquisition and Disposition of Real Property Policy and Procedure

Reporting Requirements: None

Table 3: Manager, Climate Leadership

Delegation

Execute funding agreements with participating Neighbourhood Climate Action Champions to provide project funding of up to $2,000 per project

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

List special charge bylaws for the Better Homes Kingston Program on future Council agendas

Conditions/Restrictions: Subject to internal consultation with City Solicitor and the Treasurer's certification of the local improvement roll

Reporting Requirements: None

Table 4: Director, Licensing & Enforcement Services

Delegation

Appoint municipal law enforcement officers as peace officers for the purpose of enforcing City bylaws

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve noise exemptions for amplified sound

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2004-52, "Noise Bylaw"

Delegation applies to exemptions that are minor in nature. Requests that are for multiple days, have significant community effect, affect public property or have a large number of participants require Council approval

Reporting Requirements: None

Delegation

Execute the Authorized Requester Agreements and future agreements with the Ministry of Transportation, to enable the City to continue to obtain vehicle owner information to assist in investigations into violations of specific city bylaws

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Appoint or rescind appointment of persons as municipal law enforcement officers for the purpose of issuing parking infraction notices on designated properties

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 99-166

Reporting Requirements: None

Delegation

Approve agreements for the issuance of City parking infraction notices on private property, and amend or rescind any agreement

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 99-166

Reporting Requirements: None

Delegation

Appoint livestock valuators for purposes of determining compensation to owners of livestock or poultry under the Ontario Wildlife Damage Compensation Program

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Redistribute the Council approved yearly funding between the Spay/Neuter voucher program and the Trap, Neuter, Vaccinate, Release/Return program

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Use all or a portion of the annual funding for the Trap, Neuter, Vaccinate, Return component of the Responsible Pet Ownership Program to execute service level agreements with animal welfare stakeholders for Trap, Neuter, Vaccinate, Return services

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Establish and implement, and revise or remove, temporary and permanent changes pertaining to on-street parking and to parking in municipally operated parking lots and on other municipal property, including the following: parking prohibitions, stopping prohibitions, time limited parking zones, paid parking zones, accessible parking spaces, medical parking zones, university parking zones, tour bus parking zones, permit parking zones, taxi stand zones, commercial loading zones, bus stop zones, and electric vehicle charging station spaces, including placement of the amending bylaws, as required, directly on the Council Agenda

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2010-128, "Parking Bylaw"

Director may refer any matter to Council

Reporting Requirements: None

Delegation

Adjust the Transportation Network Company (TNC) fee distribution

Conditions/Restrictions: To meet and increase service delivery goals and funding sustainability in coordination with TNC trip fee revenue as received

Reporting Requirements: None

Table 5: Director, Planning Services

Delegation

Issue site alteration permits under the Site Alteration Bylaw

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2008-128, "Site Alteration Bylaw"

Reporting Requirements: None

Delegation

Approve encroachment over easement agreements with private property owners in respect of City easements

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve private road/unassumed lane agreements entered into as a condition of a planning approval

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve the dedication of City-owned lands for public highway, lane or walkway purposes

Includes the authority to place associated bylaws directly on the Council agenda

Conditions/Restrictions: Applies only where:

  1. the lands have been acquired or accepted for a public highway, lane or walkway pursuant to a development approval;
  2. the reserves on registered plans or lands used as reserves are no longer needed to control access to an abutting property;
  3. Council's intent to open a road can be implied from one or more documents; or
  4. the lands are used by the public as public highway, lane or walkway

Reporting Requirements: None

Delegation

Approve Final Plans of Subdivision in accordance with subsection 51(58) of the Planning Act

Conditions/Restrictions: Despite this delegation, Council retains all powers and authority under subsection 51(58) of the Planning Act where:

  1. the Director of Planning Services or their designate, at their sole discretion, refers the request for Final Approval of the Plan of Subdivision to Council
  2. the owner/subdivider requests in writing that Final Approval of the Plan of Subdivision be referred to Council; or
  3. a Council motion is passed directing that the application for Final Approval of the Plan of Subdivision be referred to Council

Where a request for Final Approval of a Plan of Subdivision is referred to Council, the decision respecting Final Approval will rest with Council

Conditions/Restrictions: Where Final Approval of a Plan of Subdivision is referred to Council, the Director of Planning Services or their designate will prepare a report to Council outlining:

  1. the request for referral to Council;
  2. details on how each draft plan condition has been fulfilled;
  3. that the detailed engineering plans have been approved;
  4. that all clearance letters from municipal departments and outside agencies have been received;
  5. that all financial securities and certificates of insurance have been received;
  6. that there are no outstanding taxes or fees;
  7. draft conveyances for parklands, walkways, road widenings;
  8. draft conveyance documents for the easements required by the Subdivision Agreement together with the Draft Reference Plan illustrating the easements; and
  9. the required number of original paper and/or electronic copies of the Final M Plan being submitted for registration

Delegation

Issue a Preliminary Certificate of Approval of the Works and a Final Certificate of Approval of the Works to accept public works within a subdivision

Conditions/Restrictions: Subject to and in accordance with the Subdivision Development Guidelines

Reporting Requirements: None

Delegation

Approve the release of easements, blocks, and/or lots taken in favour of the City for the purpose of temporary turning circles or temporary access roads, as well as temporary storm water management facilities within subdivisions

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Revise, clarify, or change conditions of an approved Draft Plan of Subdivision

Conditions/Restrictions: Applies only where:

  1. the change to the conditions of Draft Plan Approval imposed by Council pursuant to subsection 51(44) of the Planning Act is consistent with the Council recommendation respecting Draft Plan of Subdivision, as determined by the Director of Planning Services; and
  2. the change to a condition of Draft Plan Approval is deemed by the Director of Planning Services to be minor for the purposes of giving notice

Reporting Requirements: None

Delegation

Determine and distinguish between different categories of Planning Act applications (e.g. major vs. minor), including to determine whether a Plan of Subdivision is required

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve extensions of Draft Plan of Subdivision lapsing dates

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve exemptions from Draft Plan of Condominium approval under subsection 9(7) of the Condominium Act, 1998

Conditions/Restrictions: Applies only where:

  1. developments have undergone site-specific Planning Act review and approval;
  2. a Site Plan Control Agreement, if required, has been registered against the title of the lands;
  3. the work required is substantially completed or installed as prescribed under the Condominium Act, 1998;
  4. there are no outstanding municipal or agency requirements;
  5. there are no provincial, municipal, or agency concerns requiring conditions of draft approval; and
  6. all matters under section 51 of the Planning Act (including O.Reg 544/06) have been addressed to the satisfaction of the Director of Planning Services

All Final Plans of Condominium are brought forward to Planning Committee and City Council for review and approval

Reporting Requirements: None

Delegation

Approve amendments to a Condominium Declaration and/or Description

Conditions/Restrictions: Applies only where:

  1. the condominium corporation has passed a resolution approving the proposed amendment(s) to the declaration and/or description;
  2. the condominium corporation has executed a Form 1 under section 107 of the Condominium Act, 1998 confirming that the amendment(s) complies with the provisions of section 107 of the Condominium Act, 1998;
  3. the condominium corporation has submitted the amendment(s) to the declaration and/or description to the Director of Planning Services; and
  4. the condominium corporation has submitted the required number of originals and copies of the revised condominium plans for signing by the City and registration at the Land Registry Office

Reporting Requirements: None

Delegation

Determine whether or not applications under the Planning Act are deemed incomplete/complete and/or sufficient for receipt and processing

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Issue Site Plan Control approval pursuant to section 41 of the Planning Act and approve associated agreements and documents

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2025-109, "Site Plan Control Bylaw"

Reporting Requirements: Where a Council resolution is passed to refer a Site Plan Control application to Planning Committee for discussion, an information report will be brought forward to Planning Committee

Delegation

Approve applications to lift part lot control pursuant to subsection 50(7) of the Planning Act

Includes authority to place associated bylaws directly on the Council agenda

Conditions/Restrictions: If the Director of Planning Services recommends refusal of the application to lift part lot control, the application will be referred to Council for a decision, at the owner's request

Reporting Requirements: None

Delegation

Approve applications for deeming bylaws pursuant to subsection 50(4) of the Planning Act

Includes authority to place associated bylaws directly on the Council agenda

Conditions/Restrictions: If the Director of Planning Services recommends refusal of the application for a deeming bylaw, the application will be referred to Council for a decision, at the owner's request

Reporting Requirements: None

Delegation

Administer and process requests to reduce/release financial securities submitted as a condition to the approval of a planning application

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Administer Cash-in-Lieu of Parking Bylaw and approve agreements and documents entered into thereunder

Conditions/Restrictions: Subject to and in accordance with the Cash-in-Lieu of Parking Bylaw

Reporting Requirements: None

Delegation

Approve release of agreements registered on title as a condition to the approval of a planning application

Conditions/Restrictions: Applies only where:

  1. the owner, authorized agent, purchaser, or mortgagee has requested the release in writing;
  2. the terms of the agreement have been completed or the terms of the agreement have been satisfied or superseded by the requirements of another agreement registered on title;
  3. the registered owner pays all costs associated with the release of the agreement, including the City's costs to prepare and register the release;
  4. all financial securities have been released;
  5. all parties having jurisdiction over the terms and conditions of the agreement have agreed to its release; and
  6. there is no history of non-compliance, complaints or enforcement regarding the terms and conditions of the agreement

Reporting Requirements: None

Delegation

Approve and refuse consent applications pursuant to section 53 of the Planning Act

Includes the right to negotiate/engage in dispute resolution processes with any objector to a consent application in an effort to resolve the dispute without a hearing

Conditions/Restrictions: Applies only to:

  1. the grant of a provisional consent where the application is not in dispute or where any dispute is resolved without a hearing; or
  2. the refusal of an application which has remained inactive for more than one year, and only after the applicant has been given written notification that the application will be refused, and given 60 days to respond

Where a dispute cannot be resolved without a hearing, the Director of Planning Services will refer the matter to the Committee of Adjustment for decision

Where the Director of Planning Services recommends refusal of an application (except in the circumstances described in (b) above), the matter will be referred to the Committee of Adjustment for decision, upon the owner's request

Reporting Requirements: None

Delegation

Approve development agreements entered into as a condition of a planning approval

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Signing authority in absence of the Secretary-Treasurer of the Committee of Adjustment for Committee of Adjustment matters

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Revise, clarify, or change conditions of a provisional consent approved by the Director of Planning Services

Includes the authority to determine whether a change is minor for the purpose of giving notice pursuant to subsection 53(26) of the Planning Act

Conditions/Restrictions: Applies only to a change of the conditions of a provisional consent approved by the Director of Planning Services in accordance with subsection 53(23) of the Planning Act at any time before a consent is given

Reporting Requirements: None

Delegation

Issue a municipal statement of concurrence for applications to Industry Canada, or their successor, for Radiocommunication Facilities

Conditions/Restrictions: Applications are processed in accordance with the Council-adopted Standard Operating Procedure. Council retains all powers and authority with respect to the issuance of a municipal statement of concurrence where the Director of Planning Services refers the matter to Council

Reporting Requirements: None

Delegation

Pass minor zoning bylaw amendments pursuant to section 39.2 of the Planning Act

Conditions/Restrictions: Applies only to:

  1. bylaws to remove areas from the holding overlay provisions of the zoning bylaw, where conditions have been satisfied;
  2. adding holding overlay provisions to the zoning bylaw where conditions are required; and
  3. uncontested City-initiated zoning bylaw amendments to bring properties governed by the City's former zoning bylaws into the current zoning bylaw

Council will receive notice of the Director of Planning Service's passage of any bylaw to remove areas from the holding overlay provisions of the zoning bylaw through the weekly Council update

Delegation

Administer Community Benefits Charges Bylaw and approve all agreements and documents entered into thereunder

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2023-143, "Community Benefits Charges Bylaw"

Reporting Requirements: None

Delegation

Approve model home agreements and pre-servicing agreements entered into prior to final subdivision approval

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve offsite works agreements in relation to development applications

Conditions/Restrictions: None

Reporting Requirements: None

Table 1: Director, Engineering Services

Delegation

Execute agreements with railway authorities for cost sharing of warning systems and maintenance at level railway crossings

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Apply to the Ministry of Environment, Conservation and Parks for Consolidated Linear Infrastructure Environmental Compliance Approvals for the City's Stormwater Management System, including any future renewal, extension or amendment application, and approve any documents and agreements in connection therewith

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Authority to determine whether City-initiated infrastructure works are designated as a municipal service vehicle for purposes of Bylaw Number 2004-52, "A Bylaw to Regulate Noise"

Conditions/Restrictions: None

Reporting Requirements: None

Table 2: Director, Public Works & Solid Waste Services

Delegation

Declare and end a significant weather event pursuant to O. Reg. 239/02 under the Municipal Act, 2001

Conditions/Restrictions: Subject to definition of "significant weather event" pursuant to O. Reg. 239/02 under the Municipal Act, 2001

Reporting Requirements: None

Delegation

Approve requests for non-edible community gardens on City-owned lands

Conditions/Restrictions: Subject to and in accordance with the Community Gardens Development and Operations Policy

Reporting Requirements: None

Delegation

Approve agreements and other documents related to funding and services regarding Circular Materials Ontario

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve agreements and other documents related to funding and services for recycling and diversion programs

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute licence agreements to authorize encroachments upon a highway under the jurisdiction of the City

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2004-107, "A Bylaw to Protect the City's Highways from Unauthorized Encroachments" and Bylaw Number 2004-190, "A Bylaw to Regulate the Use of City Streets"

Reporting Requirements: None

Delegation

Approve temporary road closures for special events and for filming pursuant to an approved film permit

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve temporary road closures necessitated by construction, routine operations, rehabilitation, maintenance, and repairs

Includes authority to approve intermittent traffic control, and traffic sign alteration, removal, or control

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve agreements for the installation of private/utilities infrastructure in the municipal right-of-way

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Administer approved loan agreements under the Tile Drainage Act for the purpose of constructing drainage works

Conditions/Restrictions: Subject to Council approval of loan, unless otherwise delegated

Reporting Requirements: None

Delegation

Apply temporary reduced load limits on highways, as weather and road conditions may require

Conditions/Restrictions: Subject to and in accordance with Section 122 of the Highway Traffic Act and Bylaw Number 2003-209, "A Bylaw to Regulate Traffic"

Reporting Requirements: None

Delegation

Declare and end a Declared Weather Event

Conditions/Restrictions: Subject to definition of "declared weather event" under Bylaw Number 2010-128, "A Bylaw to Regulate Parking"

Reporting Requirements: None

Table 3: Manager, Solid Waste Services

Delegation

Operate and administer the City's waste management system, including establishing measures required for the proper operation and administration of the waste management system

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2014-5, "A Bylaw to Regulate the Solid Waste Management System for the City of Kingston"

Reporting Requirements: None

Table 4: Director, Transportation & Transit Services

Delegation

Approve temporary speed restrictions and turn prohibitions in construction zones

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve agreements with sales agencies for the sale of transit smart cards

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Undertake amendments to Bylaw Number 2003-209, "A Bylaw to Regulate Traffic", to designate a highway or portions of a highway under the jurisdiction of the City as Community Safety Zones

Includes authority to place amending bylaws directly on the Council agenda for all three readings

Conditions/Restrictions: Subject to and in accordance with the Highway Traffic Act

Reporting Requirements: None

Delegation

Approve, modify or suspend any aspect of a School Street/Play Street road closure

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Administer the City's Street Patio Program in accordance with the Street Patio Standards and Application Guide, including the right to make amendments to the Street Patio Standards and Application Guide to reflect updated standards from time to time, and approve patio licence agreements and other agreements required pursuant to the Street Patio Program

Includes authority to modify the patio season operating dates subject to weather conditions and City operational requirements, and to temporarily close any patio

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute Authorized Requester Agreements with the Ministry of Transportation to obtain statistical collision information.

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Place bylaws directly on the Council agenda for all three readings to amend Bylaw Number 2003-209, "A Bylaw to Regulate Traffic", to establish Designated Areas, prescribe Area Speed Limits, and prescribe lower rates of maximum speed that apply to highways or parts of highways under the jurisdiction of the City

Conditions/Restrictions: Subject to and in accordance with the Highway Traffic Act

Reporting Requirements: None

Delegation

Approve the installation of traffic control signals/systems

Conditions/Restrictions: Subject to available funding in an approved budget

Reporting Requirements: None

Delegation

Establish, implement, revise or remove temporary and permanent changes in on-street parking and stopping regulations, including the following: parking prohibitions, stopping prohibitions, time limited parking zones, bus stop zones, and school bus loading zones

Includes authority to place amending bylaws directly on Council agenda for all three readings

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2010-128, "A Bylaw to Regulate Parking"

Reporting Requirements: None

Delegation

Establish, implement, revise or remove temporary and permanent changes to on-street traffic movements and intersection controls, including the following: speed limits, through highways, stop control, yield control and all-way control at intersections, roundabouts, one-way traffic, traffic lanes, two-way left turn lanes, turning restrictions and prohibitions including cyclist and vehicular exemptions where appropriate, designated bus lanes, designated bicycle lanes, heavy traffic

Includes authority to place amending bylaws directly on Council agenda for all three readings

Subject to and in accordance with Bylaw Number 2003-209, "A Bylaw to Regulate Traffic" and the Highway Traffic Act

Reporting Requirements: None

Delegation

Approve network-wide free transit fares, or transit fares at no cost or at a discount, for specific groups, to support City events and programs

Conditions/Restrictions: Subject to available funding in an approved budget to offset the revenue loss

Reporting Requirements: None

Delegation

Approve agreements for the sale of advertising on Kingston Transit infrastructure, including vehicles, shelters and benches

Conditions/Restrictions: None

Reporting Requirements: None

Table 1: Chief Financial Officer & City Treasurer

Delegation

Transfer funds from surplus, where a surplus exists in any given year from net assessment growth, to offset the Development Charges exemptions for that year

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Approve agreements entered into pursuant to the provisions of the City of Kingston Development Charges Bylaw

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute agreements, including transfer payment agreements, related to the Provincial Gas Tax program

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Submit grant applications in accordance with the City of Kingston Grant Strategy and execute grant agreements in accordance with the City of Kingston Grant Strategy

Conditions/Restrictions: Project must have approval from Council, including approved budget

If there is not approval from Council, including budget, the project must align with corporate or council priorities and staff resources and budget capacity must exist.

Resources include available staff, approved envelopes of funding to meet municipal share requirements and external partners /resources to execute the project

Reporting Requirements: Annually via information report to Council

Delegation

Reallocate funding between approved Rapid Housing Initiative projects, as required, to address project variances

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute all documents and agreements required to facilitate program funding from the Federation of Canadian Municipalities (FCM) for the Better Homes Kingston program, including obtaining long-term borrowing for capital works under the program through the issuance of debentures to FCM

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Execute agreements with the Royal Bank of Canada in relation to the Reloadable Payment Card Program as established by the Ministry of Children, Community and Social Services

Conditions/Restrictions: Authority includes Master Client Agreement, Delivery Agent Agreement, Statement of Work, Resolution Regarding Bank and other related documentation

Reporting Requirements: None

Delegation

Reallocate approved Housing Accelerator Fund related funding between programs and initiatives and replace approved municipal funding with Housing Accelerator Fund monies where required over the three-year CMHC Housing Accelerator Fund eligibility period

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Proceed directly to the non-standard procurement method identified in Bylaw Number 2022-154, A Bylaw to Establish a Procurement Policy for the City of Kingston, to award contracts, as necessary to renovate and operate future homeless shelter sites.

Conditions/Restrictions: Based on future property acquisitions up to $6,200,000 to be funded from the 2025 approved capital budget and Community Benefit Fund of $280,000

Reporting Requirements: As part of monthly delegation of authority information reports to Council as required by Bylaw Number 2022-154, A Bylaw to Establish a Procurement Policy for the City of Kingston

Table 2: Director, Financial Services

Delegation

Approve service agreements with any board or agency of the City for which services are provided by city administrative departments and authority to respond on behalf of the city administrative departments to appropriate competitive procurements of any boards or agencies of the City

Conditions/Restrictions: Applies to accounting and financial reporting services, information technology support or other related support services

Reporting Requirements: None

Delegation

Prepare and place on a Council agenda for all three readings the draft rating bylaw for loans under the Tile Drainage Act

Conditions/Restrictions: Director of Public Works & Solid Waste Services to approve applications based on specified conditions

Reporting Requirements: None

Delegation

Rectify minor administrative oversights in respect of a fee set out in a schedule of the Annual Fees and Charges Bylaw

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Waive fees for not-for-profit organizations requesting the use of municipal facilities as defined in the Waiver of Fees Policy

Conditions/Restrictions: Decisions based on recommendations from appropriate commissioner ensuring the amount falls within the approved annual operating budget allocation for this purpose and sufficient budget remains

Reporting Requirements: None

Delegation

Execute all related service agreements with vendors for the provision of billing and payment services

Conditions/Restrictions: None

Reporting Requirements: None

Table 3: Manager, Taxation & Revenue

Delegation

Approve applications for the Alternative Installments (Pre-authorized) Tax Payment Program

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2003-368, "A Bylaw to Provide for an Alternate Installment (Pre-Authorized) Tay Payment Program"

Reporting Requirements: None

Delegation

Commence and file notices of appeal on behalf of the City of Kingston with the Assessment Review Board

Conditions/Restrictions: For properties where assessment is considered to be too high, too low, wrongly assessed or for properties that have been omitted from the assessment role

Staff may refer items to Council for consideration

Reporting Requirements: None

Delegation

Attend before the Assessment Review Board on assessment or taxation appeals filed by the municipality and on appeals filed by another person, entity or agent

Conditions/Restrictions: Staff may refer items to Council for consideration.

Reporting Requirements: None

Delegation

Execute settlement agreements reached in the course of a taxation or assessment appeal before the Assessment Review Board

Conditions/Restrictions: Staff may refer items to Council for consideration

Reporting Requirements: None

Delegation

Withdraw any appeal filed by the municipality to the Assessment Review Board should it be determined that it is not in the City's best interest to proceed

Conditions/Restrictions: Staff may refer items to Council for consideration

Reporting Requirements: None

Delegation

Approve agreements with the Municipal Property Assessment Corporation (MPAC) for the electronic download of property assessment information from the Municipal Connect website

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Receive applications from owners of residential property and allow such owners a deferral of up to 50% of the owner's residential tax bill up to $1,000 per year

Conditions/Restrictions: Subject to and in accordance with Bylaw 98-87, "A Bylaw to Allow Residential Tax Deferrals"

Reporting Requirements: None

Delegation

Determine if a low-income senior or low-income individual with disabilities qualifies for deferral of residential tax increases and to request any information or documentation that is required in order to make such a decision

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 98-216, "A Bylaw to Allow for Deferrals of Residential Tax Increases for Low Income Seniors and Low Income Persons with Disabilities"

Reporting Requirements: None

Table 1: President and CEO, Utilities Kingston

Delegation

Act as the authorized representative of the utility owner (The Corporation of the City of Kingston) for purposes of signing and submitting any application, document or form related to the management, operation and maintenance of City-owned utilities.

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Act on behalf of the utility owner (The Corporation of the City of Kingston) to comply with the legislated requirements of the Greenhouse Gas Pollution Pricing Act and Federal Carbon Pricing Backstop as it relates to the natural gas utility, and to execute any required operational documents that fall within the provisions of the Greenhouse Gas Pollution Pricing Act and Federal Carbon Pricing Backstop

Conditions/Restrictions: None

Reporting Requirements: None

Table 2: Chief Financial Officer

Delegation

Act as the authorized representative of the utility owner (The Corporation of the City of Kingston) for purpose of signing and submitting any application, document or form related to the management, operation and maintenance of City-owned utilities

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Act on behalf of the utility owner (The Corporation of the City of Kingston) to comply with the legislated requirements of the Greenhouse Gas Pollution Pricing Act and Federal Carbon Pricing Backstop as it relates to the natural gas utility, and to execute any required operational documents that fall within the provisions of the Greenhouse Gas Pollution Pricing Act and Federal Carbon Pricing Backstop

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Make automatic adjustments to the natural gas commodity, and transportation and storage rates

Conditions/Restrictions: Adjustments may only be made following any review that indicates the price is above or below the current rate by 5% or more

Reporting Requirements: None

Delegation

Procure natural gas

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Amend the Appliance Rental Rates, to competitive market rates

Conditions/Restrictions: Customers must be given a minimum of 30 days' notice of the change

Reporting Requirements: None

Delegation

Implement any utility rate or charge for municipal utilities that is mandated or imposed by any federal or provincial body

Conditions/Restrictions: Must be mandated or imposed by upper level(s) of government

Reporting Requirements: None

Table 3: Director, Water and Wastewater

Delegation

Execute annual drinking water compliance reports

Conditions/Restrictions: Subject to and in accordance with Section 11, Ontario Regulation 170/03: Drinking Water Systems under the Safe Drinking Water Act, 2002

Reporting Requirements: None

Delegation

Act as the authorized representative of the utility owner (The Corporation of the City of Kingston) for the purpose of signing and submitting applications and approvals to the Ministry of the Environment, Conservation and Parks and other Crown agencies with regulations and standards related to water and sewage works, and associated regulations.

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2006-122, "Water Bylaw"

Subject to and in accordance with sewage works as defined in Bylaw Number 2008-192, "Sewer Use Bylaw"

Conditions and restrictions on pre-authorized alterations are contained in the Drinking Water Works Permit and the Consolidated Linear Infrastructure-Environmental Compliance Approval, issued by the Ministry of the Environment, Conservation and Parks

Reporting Requirements: None

Delegation

Execute annual wastewater compliance reports

Conditions/Restrictions: None

Reporting Requirements: None

Delegation

Waive fees for the use of the mobile water distribution system (water buggy)

Conditions/Restrictions: Restricted to not-for-profit organizations

Reporting Requirements: None

Delegation

Charge a fee for the use of the mobile water distribution system (water buggy) to organizations that do not qualify for a waiver of fees

Conditions/Restrictions: Fees not to exceed:

  • $350.00, plus tax for initial transportation and set-up, plus first day of use
  • $150.00, plus tax for use of buggy for each additional day
  • $75.00, plus tax if additional towing is required

Reporting Requirements: None

Table 4: Director, Engineering

Delegation

Act as the authorized representative of the utility owner (The Corporation of the City of Kingston) for the purpose of signing and submitting applications and approvals to the Ministry of the Environment, Conservation and Parks and other Crown agencies with regulations and standards related to water and sewage works, and associated regulations

Conditions/Restrictions: Subject to and in accordance with Bylaw Number 2006-122, "Water Bylaw"

Subject to and in accordance with sewage works as defined in Bylaw Number 2008-192, "Sewer Use Bylaw"

Conditions and restrictions on pre-authorized alterations are contained in the Drinking Water Works Permit and the Consolidated Linear Infrastructure-Environmental Compliance Approval, issued by the Ministry of the Environment, Conservation and Parks

Reporting Requirements: None

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.

This website uses cookies to enhance usability and provide you with a more personal experience. By using this website, you agree to our use of cookies. Privacy statement.