Requirement to Return to Target (H-03-20)

Date: September 15, 2003

The policies and procedures in this Directive are to be implemented by housing providers funded by the Municipality under the following programs:

• Non-Profit Program
• Co-Op Program

Background

At the time of program commitment/initial rent-up, each housing project was assigned specific unit targets.
This unit target states the number of rent-geared-to-income units and the number of market rent units which
must be maintained within each housing portfolio. For various reasons, while still under the administration of the Ministry of Municipal Affairs and Housing (MMAH) some providers, within limitations, negotiated
adjusted targets based upon consumer demand. In recognition of this fact, the MMAH confirmed all
approved targets with each provider immediately prior to devolution. Approved targets were also confirmed
with each service manager prior to the point of transfer.

In that the program funder (Service Manager) provides subsidy to housing providers based upon unit targets, variance from assigned targets will result in changes to the subsidy levels. In addition, the Social Housing Reform Act (SHRA) identifies the minimum number of RGI units which must be maintained within the service area. It is therefore incumbent upon each housing provider to ensure that their assigned portfolio targets are maintained at the ministry approved level.

Action to be taken

When filling each vacancy, the housing provider must select a household type which will assist to achieve
and/or maintain the approved target split. If the current subsidiary waiting list does not contain a household
type to meet or move closer to target, the following action must be taken;

Step 1. Contact the Housing Registry of Kingston & Frontenac County to inquire if any Additional applications exist to assist the provider to meet it’s target,

Step 2. If Step I does not assist in achieving target, the provider must complete and submit a request for exemption form (Appendix “A”) to the Supervisor of Administration, Housing Division,

Step 3. Upon receipt of a written response from the Housing Division the housing provider must fill the vacancy as directed. (note: This may be direction to leave the unit vacant until a suitable applicant is available or it may provide approval for temporary exemption for reaching target for that vacancy only.)

Step 4. When another vacancy occurs, again attempt to achieve or come closer to target,

Step 5. If not successful, repeat the process starting with Step 1.

Quick Response:

The Service Manager will attempt to respond to “Request for Exemption” as quickly as possible in
an effort to minimize vacancy loss.

Priority Status:

Housing providers must continue to offer to applicants who qualify for priority placement due
to abuse even when the project is below their approved target. In such cases, the service
manager does not have to approve a temporary exemption. 

Reference

None.

Greg Grange
Manager, Social Housing Division

The following individuals have received a copy of this Directive:

• Lance Thurston, Commissioner, Department of Community Services
• Liz Fulton / Marian VanBruinessen, County of Frontenac
• Supervisors, Housing Division
• Alan McLeod, Legal Division 

If you have any questions, please contact a Housing Programs Administrator, Housing and Social Services Department.