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Birth and Death Registrations

Any birth or death needs to be registered with the Province of Ontario. 

Birth certificate and registration 

Parents can submit their child's birth registration online and apply for a Birth Certificate and Social Insurance Number at the same time by using the Newborn Registration Service.

Get quicker processing times when you register birth online. Plus, if your online application isn't processed within 15 business days, you're eligible for a money-back guarantee, subject to certain conditions. 

Alternatively, you can get the Request for Birth Certificate Form from the Payment Centre at City Hall.  

Death registration 

  1. When someone dies, the Funeral Director provides a Statement of Death and a Medical Certificate of Death to the City’s Division Registrar. This is necessary to receive a burial permit for either burial or cremation. The Funeral Director also gives the next of kin a Funeral Director's Proof of Death Certificate, which is generally accepted for most estate-related matters. 
  2. We record the Statement of Death and Medical Certificate of Death in our database and send the original paperwork to the Provincial Office of the Registrar General for official registration. It may take up to 16 weeks (about four months) from the date of death for the registration documents to be received and processed by the Office of the Registrar General.
  3. After this time, you can submit your Request for Death Certificate online through Service Ontario.

Alternatively, you can get the Request for Death Certificate Form from the Payment Centre at City Hall. Send completed forms by mail to:
Office of the Registrar General
189 Red River Road, PO Box 4600
Thunder Bay, Ontario
P7B 6L8 

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinaabe, Haudenosaunee and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.

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