Rentals

All rentals require insurance. We cannot process, confirm or reserve your booking until we receive your insurance certificate.

You must submit a valid certificate of insurance at the time of your booking request, or within five (5) days of submitting it.

Failing to provide the certificate on time will result in your request being automatically declined or delayed, and your preferred date may no longer be available.

It is your responsibility to ensure this requirement is met on time. We do not follow up on missing certificates.

Insurance certificate specifications 

The insurance certificate must include the following information: 

• Minimum of $5 million in third-party liability coverage.
• List "The Corporation of the City of Kingston" as 'Additionally Insured.' 
• List the City's address as 216 Ontario Street Kingston, ON K7L 2Z3.
• A description of your event/use of space, including event date(s). 

If your event includes vendors or commercial sales, you may need a separate business license. This may include:

• Vendors selling goods or services
• Selling items for a short time or on a specific day
• Selling food or drinks
• Food trucks or other mobile refreshment vehicles

As the event organizer, it's your responsibility to make sure you have all the required licenses before your event. Vendors may also need their own licenses. Business licence applications are reviewed separately from Special Event Permit applications and take at least 20 business days to process.

If you're not sure whether you need a license, contact licensingapplications@cityofkingston.ca before your event. They can help you determine if a license is required based on what you plan to do.