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Speaking to Council

Delegations are opportunities for community members to speak to Council or Committees during their scheduled meetings. 

Council agendas and reports are available as of the Thursday morning before a meeting. Committee agendas and reports are available at 3:30 p.m. on the Friday before a meeting. 

To figure out which committee is best for your delegation, review what each one does by checking out our Committee and Boards page.  

How to make a delegation

  1. To make a delegation fill out the request form by 4 p.m. The Clerk’s Department will contact you to confirm your delegation or give more guidance. 
  2. They will provide you with the information you need to participate in the meeting either in-person or electronically. 

Sign up/log in to MyKingston to complete your application online and ensure we can fulfill your request effectively.

Continue without signing in if you prefer not to create an account. Require an alternate format? You can Contact Us.

Deadlines for delegation requests 

  • To address Council, send your delegation request by 4 p.m. on the day before the meeting.  
  • For committees, send your delegation request by 4 p.m. on the day before the meeting. If you are discussing an item that is not on the agenda, submit your request by noon on the Thursday before the meeting. 

What to expect during a delegation 

  • During the meetings, speak through the Chair, which is Mayor Paterson. Only one person can speak at a time, be respectful and use proper language. Learn more about the rules in section 3.16 of the City’s Procedural Bylaw.
  • Delegations can speak for up to 5 minutes at Council or committee meetings as per the Council Procedural Bylaw. If a group is speaking, it is advised that one person represents the group to save time as the time limit applies to the entire group.
  • Council/committee members may ask up to 2 questions per delegation. 
  • Council/committee members cannot ask City staff questions during a delegation. 
  • Each Council meeting allows up to three delegations.
  • Committee meetings allow a maximum of five delegations. Among these, three can address action items on the agenda, and two can address policy matters not on the agenda but within the committee’s mandate. 


Contact Us

City of Kingston
City Hall
216 Ontario Street
Kingston, ON K7L 2Z3
Phone: 613-546-0000
Fax: 613-546-7816

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinaabe, Haudenosaunee and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.

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