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Speaking to Council

Delegations are opportunities for community members to speak to Council or Committees during their scheduled meetings. 

Council agendas and reports are available as of the Thursday morning before a meeting. Committee agendas and reports are available at 3:30 p.m. on the Friday before a meeting. 

To figure out which committee is best for your delegation, review what each one does by checking out our Committee and Boards page.

What delegations can speak about

Delegations can speak at a City Council meeting on the following items:

  • CAO Consent, Recommend and Consider reports 
  • Information reports
  • New motions
  • Reports from advisory committees

At a City Council meeting, Delegations cannot speak on any reports received from these committees: 

For these Committees, Delegations and public participation is allowed for reports heard at the committee meeting. 

How to make a delegation

  1. Fill out the request form by 4 p.m. the day before the meeting. The Clerk's Department will contact you to confirm your delegation or give more guidance.
  2. They will provide the information you need to participate in the in-person or online meeting. 

Sign up/log in to MyKingston to complete your application online and ensure we can fulfill your request effectively.

Continue without signing in if you prefer not to create an account. Require an alternate format? You can Contact Us.

Deadlines for delegation requests 

  • To address Council, send your delegation request by 4 p.m. on the day before the meeting.  
  • For committees, send your delegation request by 4 p.m. on the day before the meeting. If you are discussing an item that is not on the agenda, submit your request by noon on the Thursday before the meeting. 

What to expect during a delegation 

  • During the meetings, speak through the Chair, which is Mayor Paterson. Only one person can speak at a time, be respectful and use proper language. Learn more about the rules in section 3.16 of the City’s Procedural Bylaw.
  • Delegations can speak for up to 5 minutes at Council or committee meetings as per the Council Procedural Bylaw. If a group is speaking, it is advised that one person represents the group to save time as the time limit applies to the entire group.
  • Council/committee members may ask up to 2 questions per delegation. 
  • Council/committee members cannot ask City staff questions during a delegation. 
  • Each Council meeting allows up to six delegations. Each Council member may move one motion to add a delegation to the agenda at a Council meeting, per meeting.
  • Committee meetings allow a maximum of five delegations. Among these, three can address action items on the agenda, and two can address policy matters not on the agenda but within the committee’s mandate. 

Contact Us

City of Kingston
City Hall
216 Ontario Street
Kingston, ON K7L 2Z3
Canada
contactus@cityofkingston.ca
Phone: 613-546-0000
Fax: 613-546-7816

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinaabe, Haudenosaunee and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.

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